VAL GRUPA KOMUNIKACIJE is focused on protection of your personal data and their processing in accordance with the General Data Protection Regulation and the Croatian Law on Implementation of the General Data Protection Regulation. Please read these rules carefully in order to understand why and how we are collecting your personal data and how they will be used. VAL GRUPA KOMUNIKACIJE is data controller of your personal data. We have a data protection officer and you can contact us via e-mail: firstname.lastname@example.org or on address: Ulica grada Vukovara 269D, 10000 Zagreb.
We are very cautious with our client’s data – we use any received information as confidential and only for purposes of organising events, either in promoting it or delivering it.
Purposes of the processing of personal data
Your personal data is processed because of the legal requirements, or processing is necessary for the performance of a contract or in order to take steps prior to entering into a contract or for the purposes of our legitimate interests, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subjects which require protection of personal data. If personal data can’t be processed based on aforementioned legal basis, we will request your consent. While communicating through an e-mail based on a legal interest (especially communication with journalists in the frame media publications) you can notify us at any given time that you don’t want to receive our e-mail. You can do that by sending an e-mail to an e-mail address from which you have received the message. When sending newsletter, you can unsubscribe from receiving newsletter by marking the field “Unsubscribe”. If processing is based on your consent, you have the right to withdraw consent at any time. You can notify us about the withdrawal of the consent at any given time via e-mail address: email@example.com or via address: Ulica grada Vukovara 269D, 10000 Zagreb. Such withdrawal won’t have an effect on the lawfulness of processing based on consent before its withdrawal.
Your personal data is processed only when it is necessary to fulfil rights and obligations which will arise from business relations, for marketing purposes or for the purpose of improving our businesses and your user experience.
Personal data is mostly collected directly from you when you fill out a specific form or trough publicly available informations.
Personal data categories
When entering into business relations we need information about contact person which is appointed for the communication with VAL GRUPA KOMUNIKACIJE, especially name, surname, e-mail address and position. We collect personal data which you are providing by filling out online forms (name, surname, contact information such as an address and email) or paying (bank account number) or when you give us your consent to include your data in our media list so we can send you media materials.
Those who gave us their consent are also contacted via our online newsletter, sent to their e-mail addresses.
We store company OIB (VAT) number if we needed to issue an invoice for you, related to your payments of registration/participation fee.
We maintain physical, electronic and procedural safeguards to protect your information, and our employees are required to follow these privacy standards.
We keep also photos from the events, where you might also be visible. These are used for our marketing purposes.
As it is necessary for VAL GRUPA KOMUNIKACIJE to contact media members (journalists, editors, and photographers), influencers and other stakeholders based on legitimate interest to operate our business and carry out different projects for our clients (existing and potential), VAL GRUPA KOMUNIKACIJE has and regularly updates a list of their publicly available personal data (name, surname, editorial staff or media name, e-mail address, phone number). Anybody who may have been contacted by VAL GRUPA KOMUNIKACIJE and wants to restrict/modify the use of their personal information or wants to stop receiving further information from us may contact VAL GRUPA KOMUNIKACIJE at firstname.lastname@example.org or at Ulica grada Vukovara 269D, 10000 Zagreb.
Basis for the processing
Controller can process personal data only and to the extent of the following basis for the processing: the data subject has given consent to the processing of his or her personal data, processing is necessary for the performance of a contract to which the data subject is party or in order to take step at the request of the data subject prior to entering into a contract, processing is necessary for compliance with a legal obligation to which the controller is subject, processing is necessary in order to protect the vital interests of the data subject or of another natural person, processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller, processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.
You have the following rights:
Right of access: you have the right to obtain from us a confirmation as to whether or not personal data concerning you are being processed, and, where that is the case, access to the personal data. Information’s about access include but are not limited to – the purposes of the processing, the categories of personal data concerned, the recipients or categories of recipient to whom the personal data have been or will be disclosed. However, right of access is not an unconditional right and rights and interests of other individuals may limit your right of access.
You have the right to receive a copy of the personal data undergoing processing. For any further copies you request, we may charge a reasonable fee based on administrative costs.
Right to rectification: you have the right to obtain from us without undue delay the rectification of inaccurate your personal data. Taking into account the purposes of the processing, you have the right to have incomplete personal data completed, including by means of providing a supplementary statement.
Right to erasure (‘right to be forgotten’): under certain conditions, you have the right to obtain from us the erasure of your personal data and we are required to erase such personal data.
Right to restriction of processing: under certain conditions, you have the right to obtain from us restriction of processing your personal data. In that case, such data will be marked and can be processed only for certain purposes.
Right to object: Under certain conditions you have at any time the right to object to processing of your personal data, on grounds relating to his or her particular situation or when personal data are processed for direct marketing purposes you have the right to demand from us to stop the processing of your personal data.
Right to data portability: Under certain conditions, you have the right to receive your personal data, which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller without our hindrance.
If you wish to find out more or to use one of the aforementioned rights, feel free to contact VAL GRUPA KOMUNIKACIJE at e-mail address: email@example.com or at address: Ulica grada Vukovara 269D, 10000 Zagreb.
If you think that your rights have been violated, you have the right to lodge a complaint with Croatian Personal Data Protection Agency.
Storing of personal data
Your personal data which are collected will be stored in safe environment. Your personal data are protected from any unauthorized access, disclosure, use, alteration or destruction by any organization or individual.
We store all data in digital format in the online storage systems (cloud) that are strictly compliant with EU regulations (GDPR).
We store some data in paper format if required by law, like invoices.
Information’s collected for aforementioned purposes will be stored only as long as it is necessary for the mentioned purposes. Your personal data will not be kept in a form which enables your identification longer than VAL GRUPA KOMUNIKACIJE reasonably considers it is necessary to fulfil the purpose for which they have been collected and processed. VAL GRUPA KOMUNIKACIJE will store certain personal data for a period of time which is laid down by law or regulation binding VAL GRUPA KOMUNIKACIJE to store data.
If you have given us your consent, your personal data will be processed until consent withdrawal. If you lodge a grounded objection against the processing of personal data based on legal interest your personal data will not be processed in the future.
Personal data can be processed until the end of a court, administrative or extrajudicial proceeding, including the period for submitting legal remedies. VAL GRUPA KOMUNIKACIJE shall keep certain personal data for a period of time which is laid down by law or regulation binding the controller to store data.
You have the right to request the removal of your data at any moment, as well as to update it or to get detailed information that we keep.
Recipients of personal data
With aforementioned, your personal data can be given to our trustworthy partners who maintain our IT system or provide services in the name of VAL GRUPA KOMUNIKACIJE (Porilook Solution d.o.o., Hrgovići 28, 10000 Zagreb). Example wise, for marketing, finance, advertising, payment processing, delivery and other services. Aforementioned service providers are obligated, according to relevant contracts, to use the entrusted data only in accordance with our regulations and exclusively for the purposes we have strictly declared. They are also obligated to adequately protect your data and to keep your data as a personal secret.
On no occasion, we are transferring data to third parties (other than Porilook Solution d.o.o., Hrgovići 28, 10000 Zagreb), unless we are obliged by law to do so.
However, the internet is never 100% safe – so we do our best to keep your data safe, and in case of any unfortunate issues, we will act transparently, promptly and in your best interest.
We will keep and evaluate information’s about your recent visit to our web sites and how you used different parts of our web sites for analytical purposes, respectively in order to understand in which way users are using our web sites.
In order to maintain your web site and to ensure its functionality are on the expected level VAL GRUPA KOMUNIKACIJE uses technology known as “cookies”. Cookies are small files which are sent on your computer and can later be accessed. They can be temporary or permanent. Thanks to cookies you can search our web sites without difficulties and access information’s which are relevant for you. Cookies show us what you and other visitors of our web sites are interested in and in that way we can improve our web sites.
VAL GRUPA KOMUNIKACIJE may also process your personal data such as e-mail address. Mentioned only if you have given us your consent to send the newsletter. In the latter case, we may send you an electronic newsletter with commercial advertising content. The data you provide to us in order to subscribe to the Newsletter will only be used to send the Newsletter. If you wish to withdraw from the Newsletter subscription, you can do so at any time via the unsubscribe option provided in the Newsletter. In the event of a cancellation of the subscription, the personal data we have collected for this purpose will cease to be processed. We must note that the aforementioned procedure will not affect the validity of the data collected earlier on the basis of the given consent.
We store the collected data only for the period during which you receive the newsletter and have not cancelled your consent to receive it.
VAL GRUPA KOMUNIKACIJE in certain situations in accordance with the applicable regulations related to the protection of personal data, but also the regulations governing the field of electronic communications, may process your e-mail address and on the basis of legitimate interest. This is only in exceptional cases, for example, if you are our user, you have contracted one of our services, etc. Please note that in the event that your data is processed on the basis of legitimate interest, you can object to the processing at any time or exercise any of your rights. In any situation in which your data is processed in this way, you will be adequately, further informed about it.
Mailchimp is our partner in the process of sending and receiving newsletters. For the purpose of functioning of the service and the prevention of abuse, the following data are collected and shared: IP address, country, city, zip code, latitude, longitude, region, date and time of subscription to the newsletter. This data is stored for a period of 3 years. There we are using and managing data by our self, without third party involvement. In the system is possible to see which content you have seen and on which links you have clicked. MailChimp does not have any right to use your data other than technically processing activities initiated by us. For more information about their personal data protection policies, see: https://mailchimp.com/legal.
In the event that our Newsletter is delivered to you by our business partner, we inform you that our business partner also protects the security of your data with appropriate, state-of-the-art technical and organizational measures. Our business partner may not use personal data for purposes other than those for which you have given them your consent or are processed for the performance of a contract or their other obligation.
Regarding a newsletter on no occasion, we are transferring data to third parties (other than MailChimp), unless we are obliged by law to do so.
CONSENT for the processing of personal data
Data controller of your personal data you send us via the application form is VAL GRUPA KOMUNIKACIJE d.o.o., Ulica grada Vukovara 269D, 10000 Zagreb, which with its privacy protection policy takes care of the protection of your personal data and takes all necessary technical and organizational measures in accordance with best practice and obligations prescribed by the laws of the Republic of Croatia and the EU General Data Protection Regulation 2016/679 (hereinafter: GDPR), and governs the way of handling the information that it processes or collects when our website is visited. The processing of personal data is based on one of the legal bases of processing. By accepting the Statement of Consent for the Provision and Processing of Personal Data and by submitting your personal data through these websites, you confirm that you have read it carefully and understood all the information in it, and you allow VAL GRUPA KOMUNIKACIJE d.o.o., as the Data controller of the collection of personal data and user, to process and use your personal data in accordance with the General Data Protection Regulation (GDPR – EU Regulation 2016/679), for the purpose of keeping records of workshop participants, administration and service management. You can find the full text of the Personal Data Protection Policy here: https://healthcommforum.com/2022/12/13/privacy-and-cookie-policy/
With submitting the “Registration form” I accept that VAL GRUPA KOMUNIKACIJE d.o.o. processes or collects my personal data for the purpose of registration and participation in the symposium and/or workshop. Your data that you have submitted to us will remain stored with us until you revoke it or until it is necessary for a purpose that depends on the nature of the business relationship in which we are. We will not pass your personal data to third part without your consent, and we will obligatorily comply with the legal provisions, especially the deadlines for storing personal data. You hereby expressly declare that you are over 18 years of age and that you can legally consent to the processing of personal data as stated in this Statement.